4 Simple Ways To Evenly Space Objects In Powerpoint

Messy and unorganized slides in a presentation can be confusing for the viewer. When you don’t place the text boxes, images, and shapes evenly, your slides can look unprofessional and cluttered. You want to be able to present presentations that are polished and professional because they are easier to understand.

Today we will talk about how to evenly space objects in PowerPoint, and space out the content evenly, whether you’re making a business report, a school project, or a workshop presentation, these easy tips will help you create slides that look clean and professional.

Easy Ways to Evenly Space Objects in PowerPoint

Power point has tools built in to help you make neater presentations. Here are simple steps you can follow to help you present better:

Method 1: Using the Distribute Command

The “Distribute” tool is the quickest way to make sure your objects are evenly spaced. Follow these steps to use it:

Step 1: Select the Objects: Click and drag to select all the objects you want to space evenly or hold down ‘Shift’ and click each object one by one.
Step 2: Find the ‘Distribute’ Option: Right-click on one of the selected objects, go to “Arrange,” and click ‘Distribute’. Or, go to the ‘Shape Format’ tab in the ribbon, click ‘Align,’ and choose ‘Distribute.’
Step 3: Choose how you Want to Distribute: Distribute Horizontally: Space objects evenly from left to right. Distribute Vertically: Spaces objects evenly from top to bottom.
Step 4: Adjust if Needed: Move Objects Manually: If the spacing isn’t perfect, you can drag the objects slightly to adjust. Use the ‘Space’ Option: Go to ‘Arrange,’ then ‘Space,’ and pick the exact spacing option you want.

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Method 2: Aligning Objects

Before spacing objects, make sure they are lined up properly.

Step 1: Select the Objects: You can click and drag to select all the objects, or hold “Shift” and click them one by one
Step 2: Find the ‘Align’ Option: You have to right-click on a selected object, then go to “Arrange,” then ‘Align.’ or, go to “Shape Format” in the ribbon and click ‘Align.’
Step 3: Pick an Alignment Option:

You can pick your choice of alignment from the following options:

Align Left: This format lines up objects on the left.
Align Center: This format centers objects in the middle.
Align Right: with right alignment, you will be able to line up objects on the right.
Align Top: All objects will be aligned at the top if you select this option.
Align Middle: Here you will be able to align objects up and down.
Align Bottom: Lastly, you will be able to align objects at the bottom with bottom alignment.

Method 3: Using Smart Guides

Smart Guides are red lines that appear when you move objects, helping you place them evenly.

evenly space using smart guides option in powerpoint

Step 1: Turn on Smart Guides: Go to ‘View’ and make sure ‘Smart Guides’ is ticked.
Step 2: Move Objects to Match the Guides: As you move objects, red guidelines will appear, showing when objects are evenly spaced. All you have to do is adjust your objects until they align with the guides.

Method 4: Using a Grid

The grid helps you place objects with equal spacing.

Step 1: Turn on the Grid: Go to ‘View,’ then ‘Grid and Guides,’ and choose ‘Grid Settings.’ You can adjust how big or small the grid squares are.
Step 2: Snap Objects to the Grid: Go to ‘View,’ then ‘Grid and Guides,’ and enable ‘Snap to Grid.’ This will make objects automatically align with the grid for even spacing.

Tips for Making Your Slides Look Great

Plan Your Layout First: Before adding objects, think about where you want them to be placed.
Keep Spacing Consistent: This makes your slides look more professional. Tools like SlidesAI.io offer ready-made templates with perfect spacing.
Use Spacing to Highlight Important Information: Give more space to key points so they stand out.
Try Different Methods: You can experiment with alignment, grids, and Smart Guides to see what works best for your slides.

Now that you know how to make objects evenly spaced in PowerPoint, by using simple tools like ‘Distribute,’ ‘Align,’ Smart Guides, and Grids, you can create slides that look neat and professional.

Evenly spaced objects make your presentation easier to read and more visually appealing. Whether you’re a business professional, teacher, consultant, speaker, or student, these simple tricks will help you create impactful presentations effortlessly.