How to Find & Replace Text in PowerPoint?

Putting together a long presentation can make it tricky to find and update specific words or phrases. Luckily, PowerPoint has a handy tool called Find and Replace.

This feature lets you search through your entire presentation for any text you want to change, saving you a lot of time and effort compared to editing things by hand. It’s especially helpful for presentations with a lot of content or when you need to fix typos without going through every single slide.

In this blog, we are taking a closer look at how to find and replace text in PowerPoint. Without waiting further, let’s jump right into it.

How to Find Text in PowerPoint?

1. Bring up the Find tool. You can do this in two ways:
   • Click the “Find” button on the Home tab.
   • Or, press Ctrl + F on a PC keyboard or Command + F on a Mac keyboard (it’s a shortcut!).
2. Tell PowerPoint What to Search For. In the little window that pops up, type the exact text you’re looking for in the box labeled “Find what.”
3. Look for the Text. Click the button that says “Find Next.” This will jump to the first instance of the text you typed.
4. Keep Searching (optional). There might be more than one spot where that text appears. If you need to find them all, just keep clicking “Find Next” until you’re done searching.

How to Replace Text in PowerPoint?

Need to update some text in your PowerPoint presentation? Here’s are some instructions to help you out.

1. Click the button labeled “Replace”.
2. In the box titled “Find what”, type the word or phrase you want to change.
3. Next to it, in the “Replace with” box, enter the new word or phrase you want to in its place.
4. If there are any specific search options you need (like matching whole words only), you can choose them here.
5. Click “Find Next” to see the first instance of the text you want to replace.
6. Now you have a choice:
   • Click “Replace” to update just that one instance.
   • Click “Replace All” to update every single instance of the text at once.

Closing Thoughts

The Find and Replace tool in PowerPoint is a handy feature for quickly making edits to your presentations. It works across all versions of PowerPoint, whether you’re using it online, on your desktop, or even on your mobile device. While it can’t search within images or videos, it’s a great way to locate and update text throughout your slides. Hopefully, this blog post has helped you learn more about this useful tool!

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Frequently Asked Questions

1. Is it possible to replace text in all slides at once?

Yes, you can replace text in all slides at once by selecting “Replace All” after finding the text.

2. What should I do if I can’t find the text I’m looking for?

If you can’t find the text you’re looking for, try adjusting your search options or checking for typos in your search query.

3. Can I find and replace text within text boxes, shapes, and other objects?

Yes, you can find and replace text within text boxes, shapes, and other objects in PowerPoint.

4. Will using find and replace affect formatting, such as font styles and sizes?

Using find and replace typically doesn’t affect formatting, but it’s always a good idea to double-check your slides afterward.