Putting together a long presentation can make it tricky to find and update specific words or phrases. Luckily, PowerPoint has a handy tool called Find and Replace.
This feature lets you search through your entire presentation for any text you want to change, saving you a lot of time and effort compared to editing things by hand. Itâs especially helpful for presentations with a lot of content or when you need to fix typos without going through every single slide.
In this blog, we are taking a closer look at how to find and replace text in PowerPoint. Without waiting further, letâs jump right into it.
How to Find Text in PowerPoint?
- Bring up the Find tool. You can do this in two ways:
- Click the âFindâ button on the Home tab.
- Or, press Ctrl + F on a PC keyboard or Command + F on a Mac keyboard (itâs a shortcut!).
- Tell PowerPoint What to Search For. In the little window that pops up, type the exact text youâre looking for in the box labeled âFind what.â
- Look for the Text. Click the button that says âFind Next.â This will jump to the first instance of the text you typed.
- Keep Searching (optional). There might be more than one spot where that text appears. If you need to find them all, just keep clicking âFind Nextâ until youâre done searching.
![find option in powerpoint](https://cdn.slidesai.io/cdn-cgi/image/width=3840/https://cms-media.slidesai.io/wp-content/uploads/2024/06/28181836/find-option-in-powerpoint.png)
How to Replace Text in PowerPoint?
Need to update some text in your PowerPoint presentation? Hereâs are some instructions to help you out.
- Click the button labeled âReplaceâ.
- In the box titled âFind whatâ, type the word or phrase you want to change.
- Next to it, in the âReplace withâ box, enter the new word or phrase you want to in its place.
- If there are any specific search options you need (like matching whole words only), you can choose them here.
- Click âFind Nextâ to see the first instance of the text you want to replace.
- Now you have a choice:
- Click âReplaceâ to update just that one instance.
- Click âReplace Allâ to update every single instance of the text at once.
![find and replace option in ppt](https://cdn.slidesai.io/cdn-cgi/image/width=3840/https://cms-media.slidesai.io/wp-content/uploads/2024/06/28181832/find-and-replace-option-in-ppt.png)
Closing Thoughts
The Find and Replace tool in PowerPoint is a handy feature for quickly making edits to your presentations. It works across all versions of PowerPoint, whether youâre using it online, on your desktop, or even on your mobile device. While it canât search within images or videos, itâs a great way to locate and update text throughout your slides. Hopefully, this blog post has helped you learn more about this useful tool!
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Frequently Asked Questions
1. Is it possible to replace text in all slides at once?
Yes, you can replace text in all slides at once by selecting âReplace Allâ after finding the text.
2. What should I do if I canât find the text Iâm looking for?
If you canât find the text youâre looking for, try adjusting your search options or checking for typos in your search query.
3. Can I find and replace text within text boxes, shapes, and other objects?
Yes, you can find and replace text within text boxes, shapes, and other objects in PowerPoint.
4. Will using find and replace affect formatting, such as font styles and sizes?
Using find and replace typically doesnât affect formatting, but itâs always a good idea to double-check your slides afterward.